Executive Assistant

We are looking for an organized and proactive Executive Assistant to support daily operations for a busy division in the construction industry based in Houston, Texas. This contract opportunity is ideal for someone who can balance administrative coordination, office management, and executive support in a fast-paced environment. The role requires strong attention to detail, sound judgment, and the ability to keep meetings, communications, and workplace logistics running smoothly.

Responsibilities:
• Oversee day-to-day office operations, including replenishing supplies, coordinating printer upkeep, and maintaining orderly shared spaces such as conference rooms.
• Arrange division meetings and internal events by handling scheduling, logistics, and on-site preparation to ensure a seamless experience.
• Process recurring utility invoices related to model homes and specification properties with accuracy and timeliness.
• Review community and company web content to identify needed updates and support a consistent online presence.
• Maintain and update the division’s social media activity in alignment with business needs and brand standards.
• Receive incoming packages and deliveries, document receipt when needed, and route items to the appropriate recipients.
• Administer office mail distribution and organize outgoing correspondence to support efficient communication flow.
• Track and distribute homeowner keys and access fobs while maintaining accurate records.
• Coordinate orders for business cards, name badges, and other administrative materials required by the division.
• Provide broad administrative support to divisional leadership, including handling ad hoc assignments and helping manage scheduling priorities.
• Experience supporting executives or department leadership in an administrative or executive assistant capacity.
• Strong calendar management skills with the ability to coordinate meetings and adjust priorities as business needs change.
• Demonstrated ability to arrange travel and manage related logistics efficiently.
• Excellent organizational skills with a high level of accuracy when handling multiple administrative tasks.
• Strong written and verbal communication skills for interacting with internal teams, vendors, and visitors.
• Proficiency with standard office technology and business software used for scheduling, communication, and documentation.
• Ability to work independently, exercise discretion, and maintain professionalism in a dynamic office setting.
TalentMatch^®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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