Executive Assistant

On-siteTV070

Austin, Texas, United States

OverviewApplication

Description

We are hiring on behalf of our client, a fast-growing digital marketing agency, for an Executive Assistant to the CEO. This role goes beyond traditional administrative support — it requires someone who can anticipate needs, manage priorities, and operate as a trusted partner to the CEO in a fast-paced, high-performance environment.

The ideal candidate is highly organized, tech-savvy, and capable of handling both structured and unstructured work while maintaining strong judgment and discretion.

Key Responsibilities

• Act as the primary point of coordination between the CEO and internal/external stakeholders
• Manage complex calendars across multiple time zones and resolve scheduling conflicts
• Own inbox management, prioritization, and drafting communications on behalf of the CEO
• Coordinate meetings, prepare agendas, take notes, and ensure follow-ups are executed
• Plan and manage travel logistics, including last-minute changes
• Support execution of special projects and operational initiatives
• Prepare reports, presentations, and internal communications
• Maintain confidentiality across all executive and business matters
• Proactively identify gaps, inefficiencies, and areas for improvement
  
  

Requirements

What We’re Looking For

• 3+ years of experience as an Executive Assistant or similar role supporting senior leadership
• Strong organizational and multitasking abilities in fast-paced environments
• Excellent written and verbal communication skills in English
• High level of discretion and professionalism
• Ability to work independently and make decisions with limited guidance
• Strong problem-solving mindset and ownership attitude
• Comfortable working across time zones and adapting to changing priorities
• Tech-savvy with the ability to quickly learn new tools and systems
  
  

Tools & Systems

• Google Workspace (e.g., Gmail, Calendar, Docs, Sheets, Slides)
• Project management tools (e.g., Asana, ClickUp, Trello, Monday)
• Communication tools (Slack, Zoom, Teams)
  
  

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