Executive Assistant

A fintech firm in Manhattan is seeking an Executive Assistant to join their organization. The ideal candidate will have 5+ years of administrative experience, ideally within financial services. This opportunity is a contract position.

Hourly pay rate: $45-50/hr

Hours: 8am-5:30pm

Hybrid 4 days onsite, 1 day remote

Responsibilities

• Provide administrative support to senior executives
• Coordinate schedules, travel plans, and communications with precision and confidentiality
• Contribute to team efficiency by managing deliverables and facilitating special requests
• Work closely with Managing Directors and Partners in a professional setting
• Support the Facilities and Administration team, fostering collaboration and team spirit
• Manage multiple executive calendars, ensuring seamless coordination and prioritization
• Arrange and oversee complex travel plans, including multi-leg international trips
• Prepare and process expense reports with accuracy and timelines
• Format and distribute internal and external communications such as memos and presentations
• Collaborate with team members to ensure deliverables are met efficiently
• Assist in scheduling and managing global travel across multiple time zones
• Maintain confidentiality and professionalism in handling sensitive information

Requirements

• Bachelor of Arts (BA) degree required
• Minimum 5 years of experience as an Executive Assistant, preferably in finance or technology sector
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
• Strong organizational skills and attention to detail
• Experience managing schedules and processes in a fast-paced environment
• Ability to handle confidential information with discretion and professionalism
• Excellent interpersonal communication skills, both written and verbal
• Comfortable working with a large team and reporting to senior administration