Madison-Davis, LLC

Executive Assistant (Asset Management)

Madison-Davis, LLC New York City Metropolitan Area
Madison-Davis, LLC

Executive Assistant (Asset Management)

Madison-Davis, LLC New York City Metropolitan Area
2 days ago 79 applicants

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  • Responsible for substantial calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings with attention to different time zones
  • Create and modify PowerPoint presentations (i.e., Marketing Materials etc.) including the incorporation and formatting of charts, graphs and images.
  • Attention to formatting and a critical eye are required to review formatting, proofing, etc.
  • Accurately create, format and maintain detailed Excel reports and WORD documents utilizing advanced technical skills
  • Create complex travel itineraries and meetings. Maintain a travel profile for each executive with updated travel documents
  • Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
  • Utilize analytical skills and a broad understanding of the business to effectively interpret and anticipate the needs of the executives and proactively bring together appropriate people and resources to support the executives in addressing issues
  • Work effectively without constant and direct supervision or guidance
  • Promptly respond to requests with accuracy and a courteous demeanor
  • Manage email filing and document preparation for internal and external meetings. Take minutes and dictation
  • Additional administrative tasks including mailing, copying, binding, submitting and processing invoices
  • Provides administrative support to other groups when time warrants, during absences, holidays etc.
  • Demonstrate an awareness of the fundamental business principles as well as an understanding of the overall firm to ensure appropriate decision-making protocols are followed

  • Seniority level

    Associate

  • Employment type

    Full-time

  • Job function

    Administrative

  • Industries

    Banking, Financial Services, and Investment Banking

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